The IRS can declare that all undocumented use is personal and should be taxed as wages, even if the cell phone or device was mostly used for business purposes. The degree of effort for employees and the university required to comply with these regulations is onerous; therefore Colgate is converting to a program where each eligible employee will receive a taxable allowance for an individually owned cell phone or device.
The phone calls, text messages, pictures and other data relayed to family members, friends, doctors, or even co-workers while on the job are the source of many interrupted business meetings or disgruntled employees, which is why creating a cell phone policy is key to preserving the literal peace of your workplace environment.
The following guide will aid you in crafting effective language for your cell phone policy, as well as provide tips on enforcing it. Who to Consult When Crafting a Unique Policy To craft a policy that works specifically for your company, make sure you have the right entities involved in stitching together your policy.
Why exactly do you feel you need a cell phone policy? Is your office environment too noisy? Do you sometimes glance over and catch an employee texting when on a tight work deadline? Acknowledging these issues before you get started will help realize what you need to tackle when you start writing.
You should tailor your policy in accordance with the nature of your industry, suggests Flynn.
Take time to assess the daily tasks of your employees. A company that involves construction or hazardous situations?
General Cell Phone Etiquette While the guidelines in your cell phone policy should be specific to the needs of your company, there as some basic rules of phone etiquette you should include. Many of these rules might seem to be common courtesy — or common sense — but explicitly explaining what you expect is the best way to get the results you want.
These rules should be upheld on all devices, whether personally- or company-owned: When working in a professional atmosphere, the vibrate function should be a default. No one likes a loud ringer — especially when left unanswered. Instruct employees to step out to take calls or send texts when business meetings, conferences, or brainstorming sessions are being held.
You may even ask employees to leave phones at their desks altogether. According to a survey of 1, adults by the Pew Research Center, 24 percent of them said they felt obligated to take a call — even if it interrupted an important meeting.
Voicemail, however, can be just as efficient in communicating with others outside of work. Stress this in your policy. There are few things more annoying than a loud phone conversation, and that rings doubly true when people are trying to get work done.
Clearly explain to employees to keep a low voice if they must answer their cell phones, or find a quiet area to talk. It might also be helpful to designate a specific area, like a lobby or cafeteria.
Professional communication is not the same as communication at home, and your policy should delineate the difference. Is it only during lunch breaks?
Will you set certain intervals of time?
How long will they be? You can do this by instructing employees to notify you or a manager of circumstances such as a pregnant spouse or infirmed family member, Flynn advises, in which case the ringer can be set to only sound when that person calls. You can also ask employees to inform you of the emergency call afterwards, so that you know the phone use was a necessity and not an issue of lost productivity.
Most cell phones manufactured today are PDAs, which have many of the same interactive capabilities as a desktop or laptop computer. If you already have limits set on how often an employee can sign into Facebook, that should apply to the cell phone application as well.A company cell phone policy cuts down on distraction and frustration at work by making it clear when it's ok and not ok to use a cell phone during work hours.
How to Create a Cell Phone Policy: Addressing Productivity Issues According to Flynn, the best way to make sure an employee's cell phone use doesn't infringe on the productivity of your company is.
issue a business cell phone to an employee for work-related communications. In order to protect the employee from incurring a tax liability for the personal use of this equipment, such phones Microsoft Word - Cell Phones in the Workplace - . Reverse phone lookup phone number records to look up the most recent owner of that number, whether its a landline or cell phone number, the location, and even the carrier if available.
More references related to last kiss goodnight Successful Information System Implementationthe Human Side Perspective Series. Loss of cell phones, appropriate use of the camera on the phone, cell phone use while driving and conversing about company information in public.
Define consequences for violations. Make exceptions for emergencies and start off with warnings. Cell Phone and Data Service with Voice Policies and Procedures. Forms Cell Phone Allowance Request Form (PDF) Background A new policy is being initiated for Colgate University’s cell phone and data service with voice (“device”) program, which will result in each user having both freedom of choice and personal responsibility for her or his.